Procurement Workflows
One connected workflow from request to payment
Prokurit connects requests, approvals, purchase orders, receiving, and invoicing in one visible, configurable workflow—so every handoff is tracked, every rule is enforced, and nothing falls through.
Structured requests
Configurable approvals
Real-time bidding
Configurable rules
Request IntakePR-1042New laptop request$2,450.00Submitted
Approval Routing
-
Finance ApprovalMichael Chen
-
Department HeadPriya Sharma
-
CFO ApprovalOpen
Procurement Workflow
- Request
- Approval
- Purchase Order
- Receiving
- Invoice
Overview
126Active Requests
18Pending Approvals
342On-Track Orders
7Invoice Exceptions
Recent Activity
- PR-1042 submitted By Sarah Johnson · 10m agoSubmitted
- PO-2087 approved By Michael Chen · 25m agoApproved
- GRN-3312 received By Warehouse Team · 1h agoReceived
- INV-5567 matched By AP Team · 2h agoMatched
Purchase Order
PO-2087Acme Supplies Inc.$2,450.00Approved
Receiving (GRN)
GRN-3312Received on May 6, 2025
Items received3 / 3
Invoice Matching
INV-5567Matched to PO-2087$2,450.00Matched
Office Supplies RFPs
5,260
MRO RFPs
3,118
Janitorial RFPs
1,904
Safety & PPE RFPs
2,441
IT Hardware RFPs
1,842
Lab Supplies RFPs
906
Furniture RFPs
712
Software & SaaS RFPs
1,356
Facilities & Maintenance RFPs
1,528
Professional Services RFPs
987
Logistics & Freight RFPs
1,203
Marketing Services RFPs
654
Telecom & Connectivity RFPs
841
Fleet & Vehicles RFPs
439
Packaging RFPs
568
Construction & Trades RFPs
1,077
Approval cycle time2.6 days
Active requests126
On-track orders34292% on track
Invoice exceptions7Needs attention
The procure-to-pay chain, connected
Replace email and spreadsheet handoffs with a single, visible flow. Every step updates in real time, so
teams stay aligned and work keeps moving.
teams stay aligned and work keeps moving.
Request
Create and submit purchase requests 1
Approve
Route and approve with full visibility 2
Purchase
Create POs and engage suppliers 3
Receive
Confirm receipt of goods/services 4
Invoice
Measure savings and performance 5
Requests and intake
Capture what teams need with structured forms, catalogs, and smart defaults—so requests are complete from the start.
New Purchase Requisition
RequesterSarah Johnson
DepartmentIT
ItemLaptop – 14"
Quantity1
Estimated Cost$2,450.00
Business JustificationStandard laptop for new employee onboarding.
Requisition SummaryPR-1042
- Status
- Submitted
- Total
- $2,450.00
- Requested on
- May 6, 2025
Approvals
Configurable multi-step routing with thresholds, separation of duties, and full visibility into pending and completed approvals.
Approval Queue
| Request | Amount | Step | Approver | Due | Status |
|---|---|---|---|---|---|
| PR-1042 | $2,450.00 | Finance Approval | Michael Chen | May 6 | Approve |
| PR-1038 | $8,900.00 | Department Head | Priya Sharma | May 6 | Pending |
| PR-1035 | $15,200.00 | CFO Approval | David Lee | May 7 | Pending |
Approval Flow
- Finance ApprovalApproved
- Department HeadApproved
- CFO ApprovalPending
Purchasing
Create budget-checked purchase orders, collaborate with suppliers, and track order status from issue to close.
PO-2087Approved
- Supplier
- Acme Supplies Inc.
- Order Date
- May 6, 2025
- Delivery Date
- May 14, 2025
- Total
- $2,450.00
| Item | Description | Qty | Unit Price | Amount |
|---|---|---|---|---|
| 1 | Laptop – 14" | 1 | $2,450.00 | $2,450.00 |
PO Status
- CreatedMay 6
- ApprovedMay 6
- Sent to SupplierMay 6
- Partially Received—
- Closed—
Receiving and invoicing
Confirm receipt, match invoices to POs and receipts, and surface exceptions before payment—every time.
Goods ReceiptReceived
- GRN
- GRN-3312
- PO
- PO-2087
- Received On
- May 6, 2025
- Items Received
- 3 / 3
InvoiceReceived
- Invoice
- INV-5567
- Supplier
- Acme Supplies Inc.
- Invoice Date
- May 7, 2025
- Amount
- $2,450.00
Match Status
- POMatched
- ReceiptMatched
- InvoiceMatched
- AmountMatched
Match ResultReady for Payment
Visibility across the chain
See what's moving, what's blocked, and what needs attention—across every stage of the workflow.
Workflow Overview
Requests by Status
Top Bottlenecks
- Finance Approval
- Department Head
- CFO Approval
Orders On Track
93%
- On Track342
- At Risk18
- Delayed6
Invoice Health
- Matched
- 86%
- Exceptions
- 7
- Avg Match Time
- 1.8 days
Frequently asked questions
Procurement workflow automation connects requests, approvals, purchase orders, receiving, and invoicing into one visible, configurable flow—so every handoff is tracked and nothing falls through the cracks between email and spreadsheets.
One connected record. A request, its approvals, the resulting purchase order, the goods receipt, and the matched invoice all live on the same traceable flow—not four disconnected tools.
Yes. Approval routing is configurable by role and threshold—multi-step, with separation of duties—so it adapts to your organization's existing process instead of forcing a rigid template.
Prokurit supports three-way matching—purchase order, goods receipt, and invoice—and surfaces exceptions before payment, so mismatches get caught early.
Yes. Every stage of the chain is visible—requests by status, approval bottlenecks, on-track vs. at-risk orders, and invoice health—so you can see what needs attention.
Prokurit is built to connect to the business systems relevant to your procurement and finance operations. Contact us to discuss your specific technology stack.