Procurement Orchestration
Procurement orchestration software for connected intake, routing, approvals, and workflows
Prokurit is a procurement orchestration platform that connects procurement intake, conditional routing, procurement approval software logic, no-code workflow automation, and real-time status visibility in one connected system.
Procurement intake
Conditional approvals
No-code workflow automation
Intake FormSubmit Request
No-code Workflow Builder
SavePublish
Configure StepFinance Approval
Approver RoleFinance Manager
RuleIf value < $50,000
SLA (Business Days)3
Escalate on Overdue
Notify Requester
Save Changes
Office Supplies RFPs
5,260
MRO RFPs
3,118
Janitorial RFPs
1,904
Safety & PPE RFPs
2,441
IT Hardware RFPs
1,842
Lab Supplies RFPs
906
Furniture RFPs
712
Software & SaaS RFPs
1,356
Facilities & Maintenance RFPs
1,528
Professional Services RFPs
987
Logistics & Freight RFPs
1,203
Marketing Services RFPs
654
Telecom & Connectivity RFPs
841
Fleet & Vehicles RFPs
439
Packaging RFPs
568
Construction & Trades RFPs
1,077
Active Workflows
2,348
Active Workflows
2,348
Active Workflows
2,348
Active Workflows
2,348
What is procurement orchestration?
Procurement orchestration connects intake, routing, approvals, and downstream workflows into one
governed process—ensuring every request follows the right path, every time.
governed process—ensuring every request follows the right path, every time.
Without orchestration
- Emails and chats
- Spreadsheets
- Forms and portals
- Disconnected approvals
- Manual follow-ups
With Prokurit orchestration
- One intake experience
- Smart routing by rules
- Connected approvals
- Automated workflows
- Real-time visibility
Give every procurement request the right starting point
Our intake management software captures the right information upfront and uses smart rules to route each request to the correct workflow.
Procurement Intake Form
Submit Request
Request TypePurchase Request
CategoryIT
DepartmentInformation Technology
Estimated Value$75,000
Needed ByMay 30, 2024
Attachments+ Add Attachment
Routing PreviewRules evaluated for this request
- Procurement review requiredCategory = IT
- Finance approval requiredEstimated value ≥ $50,000
- Automated Strategic SourcingHigh-value IT request
Estimated cycle time3–5 business days
High Value IT Purchase WorkflowREQ-2024-1892
Request Submitted
Category RuleCategory = IT
If < $50,000
Finance Approval
Not taken
If ≥ $50,000
Procurement Review
Path taken
ApprovedPending — currently in Finance Approval
Workflow Details
Triggers
- Intake submitted
- Category = IT
Escalations
- Overdue > 2 business days
- Escalated to manager
Notifications
- Approval updates
- Approver reminders
Route every request through the right approval path
Powerful procurement approval software routes requests based on role, value, category, or request type. Orchestrate sequential or parallel approvals with smart notifications and escalations.
NotificationFinance approval requested for REQ-2024-1892Just now
EscalationApproval overdue +2 business daysEscalated to Finance Director
No-code workflow automation for the way
your procurement actually works
your procurement actually works
Build and adapt workflows in minutes with a visual, no-code builder. Use templates, if/then
logic, configurable stages, notifications, escalations, and role assignments—no custom
development required.
logic, configurable stages, notifications, escalations, and role assignments—no custom
development required.
- Ready-made workflow templates
- Conditional if/then logic
- Notifications and escalations, built in
- Visual, drag-and-drop configuration
- Configurable stages and role assignments
High Value IT Purchase Workflow
Purchase RequestContract ApprovalVendor Onboarding
Add ElementSavePublish
Request Submitted
Check ValueEstimated Value > $50,000
Yes
Procurement Review
Then
Finance Approval
Approved
Configure Details
Check Value
Estimated Valueis greater than$50,000
Then
Delete
Add step: Finance Approval
Notify approver
Escalate if overdue
Know where every request stands and what happens next
Real-time status visibility shows each request’s stage, owner, status, due date, next step, and full request history—so nothing falls through the cracks.
REQ-2024-1892High value IT purchase request
In Progress
Process Timeline
-
Request SubmittedMay 20, 2024 · 4:18 PMCompleted
-
Procurement ReviewMay 21, 2024 · 10:02 AM · Reviewed by Alex JohnsonCompleted
-
Finance ApprovalOwner: Sarah MitchellIn Progress
-
IT Security ReviewUpcoming
-
Strategic Sourcing ReviewUpcoming
-
ApprovedUpcoming
Control the process. See the outcome.
Procurement Orchestration
- Unified intake experience
- Smart routing by rules
- Approval orchestration
- Tasks, reminders, escalations
- No-code workflow automation
Drive the process with configurable workflows that adapt to your business.
Procurement Analytics
- Real-time activity visibility
- Cycle time and throughput
- Workload and capacity
- Process performance
- KPIs and trends
Measure outcomes and optimize across your procurement function.
Adapt procurement orchestration to your organization
Configure forms, fields, roles, approval thresholds, workflow stages, and notifications to match your policies and processes. No code. No constraints.
FormsRolesApproval ThresholdsWorkflow StagesNotifications
Request Form Fields
- Request Type
- Category
- Department
- Estimated Value
- Needed By
- Attachments
Roles
- Requester
- Procurement Reviewer
- Finance Approver
- IT Security Reviewer
- Strategic Sourcing Reviewer
Approval Thresholds
- $0 – $49,999Finance Approver
- $50,000 – $199,999Procurement Reviewer, Finance Approver
- $200,000+Procurement Reviewer, Finance Approver, Strategic Sourcing Reviewer
Notifications
- Request submitted
- Approval requested
- Approval reminder
- SLA overdue
- Request approved
One orchestration layer across the procurement lifecycle.
ProkuritProcurement OrchestrationRouting · Rules · Tasks · Approvals
ProkuritProcurement OrchestrationRouting · Rules · Tasks · Approvals
- Strategic SourcingSourcing, evaluation, and award with confidence
- Supplier ManagementOnboard, assess, and manage supplier performance
- Contract ManagementCreate, negotiate, store, and renew contracts
- Procurement WorkflowsIntake, route, approve, and automate every request
- Procurement AnalyticsTrack activity, performance, and KPIs in real time
- AIAI insights, suggestions, and workflow assistance
Explore related capabilities
Automate intake, routing, approvals, and purchasing built for procurement.
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Gain real-time visibility into cycle times, workloads, and process performance.
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Use AI to surface insights, suggest next steps, and accelerate procurement decisions.
Explore →
Simplify contract creation, review, and management in one connected platform.
Explore →
Frequently asked questions
Procurement orchestration connects intake, routing, approvals, and downstream workflows into one governed, visible process—so every request follows the right path automatically, instead of relying on email, spreadsheets, and manual follow-up.
Procurement orchestration software is the platform layer that configures and runs your intake forms, conditional routing rules, approval chains, and workflow automation—connecting them into one system instead of a collection of separate point tools.
Workflow automation typically automates one step at a time. A procurement orchestration platform connects the entire process—intake, routing, approvals, and the workflows they trigger—into one configurable, visible system, so the pieces work together instead of in isolation.
Intake management software captures procurement requests through configurable forms and automatically routes each one to the right workflow and stakeholder based on category, value, or request type—replacing ad hoc email and spreadsheet intake.
Procurement approval software routes requests through the right approval path based on role, value, category, or request type—supporting sequential or parallel approvals with automatic notifications and escalations.
Yes. Prokurit's no-code workflow builder lets you configure templates, conditional if/then logic, approval stages, and role assignments visually—so your process can change as your organization changes, without waiting on a vendor or IT.
Prokurit can surface AI-assisted suggestions for routing and escalation, with a person always making the final call—Prokurit orchestrates and assists, it doesn't run approvals autonomously.