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Purchase Order Software

Purchase orders connected to every stage of procurement

Prokurit turns approved requests into budget-checked purchase orders, tracks them through fulfillment, and connects them directly to receiving and invoicing inside one visible workflow.
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Budget-checked issuance
Approval thresholds
Contract-backed
Full visibility
Office Supplies RFPs 5,260 MRO RFPs 3,118 Janitorial RFPs 1,904 Safety & PPE RFPs 2,441 IT Hardware RFPs 1,842 Lab Supplies RFPs 906 Furniture RFPs 712 Software & SaaS RFPs 1,356 Facilities & Maintenance RFPs 1,528 Professional Services RFPs 987 Logistics & Freight RFPs 1,203 Marketing Services RFPs 654 Telecom & Connectivity RFPs 841 Fleet & Vehicles RFPs 439 Packaging RFPs 568 Construction & Trades RFPs 1,077
  • POs issued this month148
  • Budget-checked orders126
  • Awaiting approval24
  • Matched downstream102
    • Step 2 in the procure-to-pay chain
    Purchase orders connect approved requests to suppliers, commitments, and downstream fulfillment
    —keeping every step aligned and visible.
    Request

    Create and submit purchase requests 1

    Approve

    Route and approve with full visibility 2

    Purchase Order

    Create POs and engage suppliers 3

    Receive

    Confirm receipt of goods/services 4

    Invoice

    Measure savings and performance 5

    From approved request to purchase order
    Approved requisitions automatically convert into trackable purchase orders with all key details, attachments, and approvals.
    Budget-checked issuance
    Every purchase order is budget-checked at issuance to prevent overruns and maintain fiscal discipline.
    Configurable approval thresholds
    Approved requisitions automatically convert into trackable purchase orders with all key details, attachments, and approvals.
    Budget-checked issuance
    Every purchase order is budget-checked at issuance to prevent overruns and maintain fiscal discipline.
    From purchase order to invoice

    Track fulfillment, match invoices, and ensure payment—without leaving the workflow.

    Purchase OrderPO-2087
    ApprovedIssued
    Total Amount
    $24,500.00
    Supplier
    Acme Supplies Inc.
    Receiving
    2 of 3 items received
    Expected delivery
    May 14, 2025
    Received by
    May 12, 2025
    InvoiceINV-5657
    Total Amount
    $24,500.00
    Received
    May 13, 2025
    Match Status
    Good
    Matched on
    May 13, 2025
    Variance
    $0.00
    Explore Invoice Processing →
    Visibility into purchasing activity

    Dashboards give you real-time insights into order volume, approvals, delivery performance, and
    spend—so you can act with confidence.

    Real-time order and KPIs

    Approval and cycle-time tracking

    Bottlenecks and aging

    Export and drill-down views

    Frequently asked questions
    Purchase order software creates, tracks, and manages purchase orders from issuance through fulfillment—connecting them to the approved requisitions they originate from and the receiving and invoicing steps that follow.
    Purchase orders are generated from approved requisitions, carrying forward supplier, item, and cost details automatically—so purchasing continues without re-entering information.
    Yes. Purchase orders are checked against your budget and commitment data before issuance, with category-level and department-level visibility to help prevent overruns.
    Yes. Approval thresholds are configurable by amount, category, or supplier—so higher-value orders can require additional sign-off without custom development.
    Yes. Where applicable, purchase orders can link to negotiated agreements to help keep purchasing aligned with contracted pricing and terms.
    The order feeds directly into receiving and invoice matching—so goods receipt and invoices are reconciled against the same purchase order, with exceptions surfaced before payment.