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Approval Workflow Software

Approval workflows that match how your organization actually signs off

Prokurit gives your teams configurable, multi-step approval routing for purchase requests and purchase orders, with clear visibility, notifications, and auditability—inside one connected procurement workflow.
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Role-based routing
Threshold-based rules
Notifications & reminders
Full audit trail
Office Supplies RFPs 5,260 MRO RFPs 3,118 Janitorial RFPs 1,904 Safety & PPE RFPs 2,441 IT Hardware RFPs 1,842 Lab Supplies RFPs 906 Furniture RFPs 712 Software & SaaS RFPs 1,356 Facilities & Maintenance RFPs 1,528 Professional Services RFPs 987 Logistics & Freight RFPs 1,203 Marketing Services RFPs 654 Telecom & Connectivity RFPs 841 Fleet & Vehicles RFPs 439 Packaging RFPs 568 Construction & Trades RFPs 1,077
  • Pending approvals78
  • Avg. approval time1.8 days
  • On-time approvals92%
  • Escalations resolved26
    • Approvals across the procure-to-pay chain
    Approvals guide every critical step—from initial requests to final payment. Prokurit applies the right rules at the right
    stage to keep your process compliant and moving.
    Request

    Create and submit purchase requests 1

    Approve

    Route and approve with full visibility 2

    Purchase Order

    Create POs and engage suppliers 3

    Receive

    Confirm receipt of goods/services 4

    Invoice

    Measure savings and performance 5

    Approval logic applies at both the request stage and the purchase order stage, using the same policies and rules.

    Configurable, multi-step approval routing

    Design approval paths that reflect your policies and organization structure. Route by role, amount, category, or custom conditions—no rigid workflows required.

    • Role-based routing aligned to your org structure
    • Threshold-based approvals for amount and value
    • Conditional approval paths by category, type, or risk
    • Configurable rules without coding or IT tickets
    See the broader no-code workflow story →
    Where approvals apply
    The same approval policies can be applied to both purchase requests and purchase orders for
    consistent governance.
    Shared approval logicOne policy. Two touchpoints. Consistent control.
    Visibility and accountability

    Track every approval, who approved what, when, and any comments. Define access levels to
    maintain control and transparency.

    Notifications and status

    Keep everyone informed with timely notifications, reminders, and clear status updates across the workflow.

    Approval needed

    You have 3 requests waiting for your approval.

    Review now →

    Reminder

    A request is waiting for your action for 2 days.

    Take action →

    Status update

    Your request PR-1042 has been approved.

    View details →

    Escalation alert

    1 request is escalated due to no action for 3 days.

    Check now →

    Digest summary

    Daily approval summary sent to your inbox.

    View summary →

    See integrations →
    Approval cycle time
    Monitor approval performance, identify bottlenecks, and keep cycles moving with clear visibility and insights.
    See integrations →
    Frequently asked questions
    Approval workflow software routes purchase requests and purchase orders to the right approvers automatically, based on configurable rules like role, amount threshold, or category—replacing manual sign-off chains with a tracked, auditable process.
    Yes. Approval routing is configurable by role and dollar threshold, with conditional paths by category or type—multi-step, with separation of duties—so it adapts to your organization's existing process instead of forcing a rigid template.
    Both. The same approval policies can be applied consistently to purchase requisitions and purchase orders, so governance stays consistent across both touchpoints in the procure-to-pay chain.
    Yes. Every approval is logged with the approver, action, comments, and timestamp, giving you a complete, auditable history for every request and purchase order.
    Yes. Prokurit sends notifications and reminders for pending approvals, escalations for requests with no action, and status updates so requesters know where things stand.
    Yes. Dashboards show average approval turnaround time, time by approver, and top bottlenecks, so you can identify where requests are getting stuck and act on it.